Privacy Policy

The Friends of Lydiard Park
Privacy Policy


The Friends of Lydiard Park is a registered charity (number 1107635)

We are committed to protecting your personal information and privacy. This Privacy Policy describes exactly how we collect and use your personal information.

We may update this Privacy Policy from time to time so please check back periodically. We will notify you of significant changes by placing a notice on our website.

By contacting us, using our services or visiting our website you’re agreeing to be bound by this Policy.

If you have any queries about this Privacy Policy, please contact us at [email protected]

This privacy policy explains what data we collect, how and why we use your personal data, to make sure you stay informed and can be confident about giving us your information.

We do: use your personal data to contact you with news pertaining to the Friends of Lydiard Park.   We do: respect your privacy and work hard to ensure we meet strict regulatory requirements.

We don’t: sell or pass your personal data to third parties.   A third party may be involved with mailshots such as our Newsletters but will not hold your data subsequent to the mail despatch.   We use Mail Chimp for our monthly email bulletin.   Your data is held securely and can only be accessed by three named Trustees of the Friends of Lydiard Park.  You have the option to unsubscribe from the Mail Chimp platform.   This will not prevent the Secretary of the Friends of Lydiard Park from being able to contact you direct.

What personal data do we collect?

We will collect and use your personal data (this means any information which identifies you, or which can be identified as relating to you personally, such as your name, address, phone number, email address). We’ll only collect the personal data we need and we’ll make it clear at the point of collection why we are collecting it. We will keep details of events run by the Friends that you may attend.   We will also keep records showing your membership payments and purchases.

We do not collect or hold any sensitive data.

How we use your personal data?

We use the personal information collected from you for these purposes.   When supplied, we will use email addresses and postal addresses for those without email.

  • To manage your membership and send out your membership card
  • To inform you of news linked to the Friends of Lydiard Park
  • To invite you to the Annual Meeting/Christmas Party/Summer Outing/Events
  • To send you a newsletter
  • To request support in local issues affecting Lydiard Park
  • To give you access to the St. John family tree and database.

We will store your payment information in our database so that we may remind you to renew your membership.   We will not automatically renew your membership unless you choose the auto-renew option which is part of PayPal or you have directed your bank to pay annual renewals automatically.

Storage of Data

We store the information in the United Kingdom (members resident in USA also have their data stored in USA) on standalone computers.   By becoming a Member you agree to have your information stored in the United Kingdom.  We assure you that the storage and processing of your information will be in compliance with The General Data Protection Regulation.


Our website address is

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is provided here: After approval of your comment, your profile picture is visible to the public in the context of your comment.

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our Members’ login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen option cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Links to other websites

Our website may, from time to time, contain links to and from the websites with connections to Lydiard Park such as St. Mary’s Church and Swindon Borough Council. If you follow a link to any of these websites, they will have their own privacy policies for which we do not accept any responsibility or liability.  Articles on these sites may include embedded content (e.g. videos, images, articles etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.  These websites may collect data about you, use cookies, embed additional third-party tracking and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged into that website.

We store anonymised data via Google Analytics for any visits or interactions with our website.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

If you have an account on this site,  you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data that we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.  Any access request may be subject to a maximum fee of £10 to meet our costs in providing you with details of the information we hold about you.

 Fundraising, donations and gifts in wills

Where we have your permission, we may invite you to support vital conservation work by making a donation, buying a raffle ticket, getting involved in fundraising activities or leaving a gift in your will.

If you make a donation, we’ll use any personal information you give us to record the nature and amount of your gift, claim Gift Aid where you’ve told us you’re eligible, thank you for your gift or let you know if you have won a raffle prize. If you interact or have a conversation with us, we’ll note anything relevant and store this securely on our systems.

Charity Commission rules require us to know where funds have come from, as well as any conditions attached to them. We follow a due diligence process which involves researching the financial soundness, credibility, reputation and ethical principles of donors who’ve made, or are likely to make, a significant donation to the Friends of Lydiard Park.

If you want to change whether or how you hear from us, or have any questions about the data we hold or how we long we hold it, please contact us:  [email protected]

Gifts in wills

If you’ve told us that you have left a gift in your will, or are thinking about doing so, we will keep details of this. If we have a conversation or interaction with you (or with someone who contacts us in relation to your will, such as your solicitor), we’ll make a note of these throughout your relationship with us, as this helps to ensure we direct your gift as you wanted.

Where a donor has passed away and we are in the process of receiving their legacy gift, we will process personal data of individuals involved in the estate administration for the purpose of ensuring our compliance with legal obligations in receiving and using the legacy gift for our charitable purposes. Access to this personal data is restricted and stored for as long as necessary to administer our legacy.

We will only use personal information for the purposes of the legacy administration process, the purposes for which it was obtained.

Personal data in the form of paperwork is currently stored as hard copies in files kept securely by the Secretary.  Personal data is held on the secure area of the website.   Members will have access to their own data.

Personal data is kept to a minimum and securely destroyed when no longer required.  It is only kept for as long as is necessary to manage the membership.

We will amend this privacy policy from time to time to ensure it remains up to date, shows how and why we use your personal data, and reflects any new legal requirements. Please visit our website to keep up to date with any changes. The current version will always be posted on our website.


Questions, comments and requests are welcomed and should be sent to the Secretary.